Using microsoft outlook 2003 tasks

Note: The name of the tab depends on whether the message is selected in the message list or opened in its own window. To add a recipient, click in the To , Cc or Bcc box and enter the recipient. For more information, see Reply to or forward an e-mail message.

Files can be attached to an e-mail message. Also, other Outlook items, such as messages, contacts, or tasks can be included with messages that you send. Create a message, or for an existing message, click Reply , Reply All , or Forward. In the message window, on the Message tab, in the Include group, click Attach File.

For more information, see Attach a file or other item to an e-mail message. You can open an attachment from the Reading Pane, or from an open message. After opening and viewing an attachment, you may choose to save it to a disk drive. If a message has more than one attachment, you can save multiple attachments as a group or one at a time. On the Attachments tab, in the Actions group, click Save As.

You can also right-click the attachment, and then click Save As. For more information, see Open and save attachments. You can create personalized signatures for your e-mail messages that include text, images, your Electronic Business Card, a logo, or even an image of your handwritten signature.

Open a new message. On the Message tab, in the Include group, click Signature , and then click Signatures. In a new message, on the Message tab, in the Include group, click Signature , and then click the signature that you want.

For more information, see Create and add a signature to messages. Appointments are activities that you schedule in your calendar that do not involve inviting other people or reserving resources. Alternately, you can right-click a time block in your calendar grid, and then click New Appointment. For more information, see Schedule an appointment.

A meeting is an appointment that includes other people and can include resources such as conference rooms. Responses to your meeting requests appear in your Inbox. For more information, see Schedule a meeting with other people. You can set or remove reminders for a variety of items, including e-mail messages, appointments, and contacts.

In an open item, on the Appointment or Meeting tab, in the Options group, in the Reminder drop-down list, select the amount of time before the appointment or meeting when you want the reminder to appear. To turn a reminder off, select None. Tip: You can quickly flag e-mail messages as to-do items by using reminders. Right-click the Flag Status column in the message list. Or if you have the message open, on the Message tab, in the Tracking group, click Follow Up , and then click Add Reminder.

For more information, see Set or remove reminders. Contacts can be as simple as a name and e-mail address, or include additional detailed information such as street address, multiple phone numbers, a picture, birthdays, and any other information that relates to the contact. Note: You can attach more than one file to a task, but can add them only one at a time.

Go to Mail and create a new message. Address it to the people you want to share the list with, paste the link in the body of the message and add any information you want, then send the message. Note: You can send the link to anyone, but only people who have a Microsoft account such as Outlook. After you've shared a tasks list, you can right-click it and select Sharing options to get the invitation link again. Select Sharing options then More options to stop sharing the list, or prevent people who haven't already joined the list from joining.

Tip: You can identify shared lists by the shared icon. In addition to the default tasks lists, you can create and manage lists to organize your tasks into. Right-click a list in the navigation pane to Share , Duplicate , or Delete it. Select a list, then select the more actions icon in the task window to access list options such as Rename list , Change theme , or Hide completed tasks.

Settings for To Do are on their own page. You can switch back to the classic Tasks by selecting The new Tasks toggle at the top of the To Do page. If you've switched to classic Tasks, you can switch back by selecting the Try the beta toggle at the top of the Tasks page.

Classic tasks includes tasks that you previously created and saved in any Tasks folder, plus messages that you've flagged. View the following image and the numbered items corresponding to each area to get an overview of the Tasks pane. My tasks - Displays folders you can use to view and manage your tasks. Choose whether you want to view items you have flagged as important. You can create new task folders and rename or move existing ones. To add a folder, right-click My tasks and select Create new folder.

To rename or delete folders, right-click the folder and select Rename or Delete. Tasks list - Filter and display tasks based on the status you've assigned to them. Use the Filter menu to sort tasks based on different criteria. Use the command bar above the tasks list to delete, categorize, or mark complete a selected task. For email messages, Reply is available. Task details - View details of the task selected in the tasks list. To edit task details such as status, priority, and percent complete, select.

Sign in to Outlook. Select Charm to add a charm to a task. Charms are icons you can apply to Tasks s visual cues that help you quickly identify specific types of tasks. Select the task you want to edit and then select Edit in the Task pane. Select the task you want to categorize from the tasks list, select Categories , and then select the category. For example, select the Yellow category. Select the Filter menu and choose how you want to sort the tasks in the tasks list.

For example, in the following image, tasks are sorted by status Active , due date, and with the oldest tasks on top. You can sort by Active , Overdue , or Completed. Note: Outlook. Note: You will need to sign in first to get support. If you can't sign in, go to Account support. To Do. Use the My Day pane to create a task from a message. Use the My Day pane to create an event in your calendar from a task. You can add one or more files to a task.

Select the task you want to add a file to. For more information, see Create or add a contact. Saving a copy of contacts in your address book is a good practice.

In Outlook or Outlook for Windows, you can download a comma-separated value. Choose Comma Separated Values and then, on the Export to a File page, choose Contacts as the folder to export from for your account. Important: Before proceeding, make sure the Contacts folder you choose is attached to your email account.

This is especially important if you're carrying out these steps from another person's computer. Note: Outlook doesn't display a message when the export process is complete. Close the file without making any changes to avoid potential problems importing the file on a different device that has the same version of Outlook or a different email service. Many people keep to-do lists—on paper, in a spreadsheet, or with a combination of paper and electronic methods.

In Outlook, you can combine various lists into one, get reminders, and track task progress. For more information, see Create tasks and to-do items. Choose on the quick access bar or Tasks on the navigation bar.

Accept or clear the default selection of the two check boxes: Keep an updated copy of this task on my task list and Send me a status report when this task is complete. If you want the task to repeat, choose Recurrence on the ribbon, select the options you want in the Task Recurrence dialog box, and then choose OK. Note: If you assign a recurring task, a copy of the task remains in your task list, but it never updates. If you select the Send me a status report when this task is complete check box, you receive status reports for each completed occurrence of the task.

Tip: Outlook can track the progress of a task assigned to one person. If you want multiple people to work on a task, divide the task into smaller pieces or assign each task individually. For example, to track a report to be written by three writers, create three separate tasks and assign each individual task to the appropriate writer.

Open the task, choose Accept or Decline on the ribbon, and regardless of the option you chose, select either Edit the response before sending or Send the response now , and then choose OK. Note: Accepted tasks appear in your Outlook task list. If you open a task, you can Reply , Reply all , or Forward to the person who assigned the task to you and to others as appropriate. You also can include a comment in the message block. Open Outlook, and on the quick access bar, choose. In your To-Do List or Tasks list, double-click an item to view the full form.

On the Home tab, in the Current View group, choose a different view. You can choose how you view your tasks, and then, based on what you choose to print, in what format—Table Style or Memo Style—the task is printed. If you select a single task to print, for example, then the only print setting available is Memo Style.

Choose on the quick access bar. Choose a single task in one of your folders— To-Do List or Tasks list—or choose a folder. In Outlook, you can print items such as email messages, contacts, calendar items, or larger views, such as calendars, address books, or content lists for Mail folders. For more information, see Print items in Outlook. Note: There might be empty cells.

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